Year 2 - District Initiative to Return Camps to District Administration and Operation
December 6, 2017
Barbara Pinsak, Interim Superintendent
Dr. Felice A. Harrison-Crawford, Director of Operations and School Support Services
Valerie E. Hampton, Summer Camp Program Director
Program Overview
Year |
2008
(MPS) |
2017
(Vendor) |
2016
(MPS) |
2017
(MPS) |
# of Camps/Programs |
29 |
11 |
10 |
12* |
# of Staff |
118 |
55 |
36 |
43 |
# of Campers/Students |
2,016 |
606 |
775 |
740 (1,282
registrations) |
# of Scholarships |
100 |
85 |
84 |
76 |
# of Extended School Year Participants |
- |
- |
16 |
17 |
*7 additional camps cancelled, due to low registration/ enrollment |
Budget Overview
Funding |
2016 |
2017 |
Balance as of June 30 |
$169,610 |
$138,326 |
Income/Revenue |
$179,410 |
$311,864 |
Expenditures |
$210,340 |
$313,398 |
Net Loss/Net Profit |
-$31,284 |
$-$1,534 |
Balance |
$138,326 |
$136,796 |
Benefits (2016)
- Lower cost to parents/families
- Camps were not charged $500 for Insurance
- Camps were not charged a 35% Administration fee
- Budget Based Program Operations
- Established a "set" salary for camp directors
- Enrollment increased from previous year (2015)
- On-line registration
- Scholarships
- Vendor fee of 3.95% per transaction (No $40 registration fee)
Benefits: (2017)
Maintained all of the benefits, except where highlighted
- Lower cost to parents/families
- Camps were not charged $500 for Insurance
- Camps were not charged a 35% Administration fee
- Budget Based Program Operations
- Established a "set" salary for camp directors, paraprofessionals, counselors and junior counselors
- Enrollment decreased by 35, still higher than the 2015 enrollment (note: *1,282 registrations through MySchoolBucks.com )
- On-line registration
- Scholarships
- Vendor fee of 3.95% per transaction (No $40 registration fee)
- Established "set" prep hours
- Established nursing staff coverage for the well-being and safety of all campers
Action Items: (2016)
- Earlier start:
- Distribution of camp booklets
- Training of staff
- Budgeting and ordering supplies
- Institute consistent guidelines for all camps/programs (i.e. numbers of prep. hours)
- Distribute survey to parents/families (also in process for 2016 camps)
BOE - Recommendations from 2016 for 2017 (Goal and Result)
- Goal: Earlier start in the distribution camp booklets, training of staff and budgeting/ordering or supplies
- Result: The coordination by each department occurred in late fall 2016/early winter 2017. Resulting in a distribution of the camp booklet in March 2017 (1 month earlier than 2016)
- Goal: Consistent guidelines for all camps
- Result: Established "set" prep hours
- Goal: Distribution of surveys to parents/families
- Result: 740 parent surveys were distributed with a 24% (180) response
Parent survey results/feedback: (2017)
- 180 Parent Surveys
- 180 rated "very satisfied/satisfied" regarding the camps/programs
- 180 rated child attended camp "always or most of the time"
- 172 rated staff as "excellent"
- 7 rated staff as "satisfactory"
- 1 rated staff as "unsatisfactory"
- 171 rated camp/programs as a "good value"
- 9 rated camps/programs as "too expensive"
Suggested Changes/Improvements
- Extend offering of camps into August
- Lower the cost
- Purchase new equipment
- Temperature controls (fans, air conditioners)
- More cooking, pizza, swimming, & art projects
- Football camp
- Curbside drop off
Positive Comments
- Friendly environment
- Great staff
- Flexible day/hours
- Great balance of fun, activities and learning
- Safe, caring environment
- Organized activities
Action Items: (2017)
- Earlier start:
- Distribution of camp booklets: Beginning of March
- Program Information Fair - Mid-March
- Training for new/returning camp directors (budgeting, staffing, supplies/materials)- Jan/Feb
- Improved coordination of services with other summer programs (i.e. nurses ) - Jan/Feb (preliminary planning)
- On-line forms/access:
- Emergency Form - Beginning of March
- Parent Survey - Mid-June
Special Thank You to
- Melissa Beattie and Wendy Hatchett, Business Office
- Karen Bell, Operations and School Support Services
- Betty Strauss, Supervisor of Nursing, and
- The Montclair Fund For Educational Excellence (Scholarships)